Fleet Management
For NZ Civil Crews
Live positions on a map, pre-starts on the phone, damage reports straight to the office, and RUC remaining km that updates as the truck drives. Plugs into Cartrack — no telemetry-provider lock-in.
Everything in one place
Replace the patchwork of Excel sheets, the Cartrack dashboard tab no-one looks at, and the WhatsApp messages about flat tyres.
Live map of every vehicle
OpenStreetMap pins, rego labels, orange = moving, grey = stopped. Polls every 15 seconds via Cartrack.
RUC remaining km
Records each RUC purchase + pulls live odometer. Red badge when low, one-tap to NZTA's portal pre-filled with the rego and km.
Daily pre-starts
Machine-linked checks, photos and signatures. An overall unsafe response sets maintenance status for review.
Damage + incident reports
Workers record defects with photos against the machine, ready for office and workshop review.
WoF / CoF / RUC dates
One screen showing every expiry across the fleet. Auto-emails to office when something falls due.
Plant servicing
Service intervals by hours or km. Next service due, last service done, parts and supplier history.
How Cartrack + Fieldlink fit together
Already on Cartrack? Paste your Fleet API credentials into Fieldlink (Settings → Live Tracking → Connect Cartrack) and your existing fleet shows up — including live positions, trips, geofences and events.
Fleet management FAQs
Do I need Cartrack to use Fieldlink Fleet?+
No. The core fleet module (assets, pre-starts, damage reports, WoF / RUC / CoF dates) works without any telematics provider. If you already have Cartrack, plug it in and you also get live vehicle positions on a map, real-time odometers and trip history.
Which telematics providers does Fieldlink connect to?+
Cartrack today (live tracking, trips, geofences, events). EROAD, Coretex, Teletrac Navman and Inseego are on the roadmap — let us know what you use and we'll prioritise.
How does Fieldlink track RUC?+
You record each RUC purchase against a vehicle. Fieldlink pulls the live odometer from Cartrack and shows remaining km in real time, with red/amber alerts when a vehicle's running low. One-tap deep-link to NZTA's portal pre-fills the rego and km when it's time to buy more.
Can field workers do pre-starts on their phone?+
Yes — operators select the machine and complete its company checklist with photos and a signature. Designated mechanical failures create damage reports; an overall unsafe response sets the machine to maintenance pending office review.
Where's the data hosted?+
MongoDB Atlas in the Sydney (ap-southeast-2) region — the closest cloud region to NZ. Encrypted at rest, isolated per organisation (multi-tenant walled garden).
Planning an excavator or truck move? Review the crew and plant allocations for the job alongside the equipment record, then confirm the site arrangements with the team.
For the operator-to-office workflow, see plant pre-start records. Keep site forms and follow-up connected through the Health & Safety workspace.