One app for the whole crew — site, office & client
Fieldlink replaces the paper timesheets, the whiteboard, the WhatsApp groups and the spreadsheet graveyard. Here's everything you get from day one of your free trial.
For the field crew
A phone-first app that works in gloves, in glare, and with no reception. Everything a worker needs for the day on one screen.
GPS clock-in & timesheets
One-tap clock in/out stamped with location. Hours flow straight into the weekly timesheet — no paper, no chasing.
Machine pre-starts
Pass/fail checklists with photos and signatures. A failed item auto-creates a damage report for the office.
QR site sign-in
Print a QR poster for the gate. Crew get 1-tap sign-in; visitors and subbies sign in with no app needed.
Daily run-sheet
Today's job, start time, directions, who's on the crew, assigned tasks and the SSSP — all on the home screen.
Hazard & incident reports
Photo + description logged in seconds from the phone. The office is notified instantly for triage.
Toolbox talks
Run and sign off toolbox talks on site with digital attendance signatures.
Crew chat
Job messaging with @mentions, photos and push notifications — keep WhatsApp out of your business.
Truck running sheets
Drivers log loads, tip sites and quantities as they go — ready for billing at the end of the day.
Contractor invoicing
Subbies turn their approved hours into an invoice from the app in a couple of taps.
Leave requests
Book annual, sick or unpaid leave from the phone; approvals flow back instantly.
Works offline
No reception on site? Forms, photos and timesheets queue on the phone and sync when coverage returns.
Nothing to install
It's a PWA — add it to the home screen from the browser on any iPhone or Android. Updates arrive automatically.
For the office & project managers
Run jobs, people, plant and money from one dashboard — with live data coming in from the field all day.
Job management & dispatch
Create jobs, assign crews and machines, dispatch tasks to specific workers and watch progress live.
Timesheet approvals & payroll
Approve the week in one screen, then push hours to Xero Payroll in one click. Holidays Act aware.
Live crew map
See where your crews clocked in across Auckland (or the country) on a live map.
Project control hub
One command centre per job: daily logs, drawings, photos, punch lists, tasks, QR sign-in, variations, budget and client portal.
Fleet management
WoF, rego and service tracking with hour-meter servicing, pre-start history and damage reports per machine.
Competency tracking
Licences, tickets and certs per worker with expiry warnings before someone's on site uncertified.
SSSP builder
Site-specific safety plans generated in minutes, signed on by the crew, locked for audit.
Custom digital forms
Build your own permits, checklists and QA forms with photos, signatures and job links.
Quotes, variations & invoices
Price work from your rate library, capture variations from site, invoice with progress claims — and sync it all to Xero.
Rate library & build-ups
Standard civil rates with cost build-ups so every estimator prices the same way.
Supplier bills & materials
Scan supplier invoices to the right job, and let the crew order materials from the yard.
Job budgets vs actual
Live budget health per job with alerts before you blow the number — labour, plant and materials.
AI daily site diary
The day's timesheets, photos, weather and notes summarised into a professional diary entry automatically.
Alerts & announcements
A dashboard of what needs attention — unpaid invoices, expiring certs, fleet due — plus a team noticeboard.
For your clients
Give clients a professional window into their job — without another phone call.
Client portal
Clients log in to see job progress, site photos and daily diaries. You control exactly what each client sees.
Online variation approvals
Send priced variations to the client portal for one-click approval — no more "he said, she said".
Invoices & quotes online
Clients view invoices in the portal and accept quotes from a public link.
Client messages
Comments from the client land with the office team — keeping the record on the job.
Integrations & platform
NZ-made, secure, and connected to the tools you already use.
Xero integration
Official OAuth connection — timesheets to Xero Payroll, invoices and quotes synced two ways.
Simple subscription
Pay per user monthly via Stripe. 30-day free trial, cancel anytime, export your data whenever.
Roles & permissions
Admin, office, field, mechanic and quantity surveyor roles — everyone sees exactly what they should.
Your data, protected
Encrypted in transit and at rest, hosted with daily backups. Your org's data is completely isolated.
Always improving
New features ship weekly — office users see a what's-new round-up right in the app.
Free migration & NZ support
Send us a CSV from your old system and we'll load it for free. Support that knows what a pre-start is.
Try every feature free for 30 days
No credit card to start. Add your crew, run a real week of timesheets and see the difference.